How your EA can optimize your calendar
How your EA can optimize your calendar

How your EA can optimize your calendar

Written by
Sonia Guzmán
Date published
August 21, 2024
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Calendar management is often viewed as “just scheduling” but it’s actually the most frequent and impactful area for our customers. Here are some of the top delegation areas related to calendar management:

1. Daily: confirm attendance, send reminders to direct reports to prepare sync docs, prepare and distribute agendas, add color coding, gatekeep breaks and focus time, resolve overlaps, schedule reminders, join and pull you off meetings that have gone over time.

2. Monthly/Quarterly: schedule prep slots for important meetings (Board, investor), clear calendar for PTO and holidays, add prep time for recurring tasks (monthly business reviews, performance reviews), optimize meeting durations, identify and delete redundant meetings, update internal meeting cadences, block off personal time (family, gym).

3. Ad hoc: add upcoming travel (including all details directly in calendar), identify and schedule conference sessions, adjust meetings for daylight savings, add birthday and special event reminders, set up networking chats.

If you’re interested in having your EA take on any of these areas in <1 week, fill out our Calendar Optimization Survey.

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